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Search and update sample manifest records
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📄 cfDNA Sample Upload Template
Download or view the standard template for uploading cfDNA residual samples. All uploads must follow this format.
📊 View Template in Google Sheets
View the template online with all 31 columns properly formatted. Make a copy to edit and fill out.
📊 Open Google Sheet Template1. Click button above to open template
2. File → Make a copy (to create your own editable version)
3. Fill out your sample data
4. File → Download → Comma Separated Values (.csv)
5. Upload the CSV in the "Add Samples" tab
⬇️ Download Blank CSV Template
Download a blank CSV template with all 31 column headers. Open in Excel or Google Sheets to fill out offline.
1. Click button above to download template.csv
2. Open in Excel or Google Sheets
3. Fill out your sample data
4. Save as CSV (keep the same format)
5. Upload in the "Add Samples" tab
⚠️ Important Guidelines
✓ Required Column: Natera ID (Column A) - must be unique
✓ Column Headers: Must match template exactly (case-sensitive)
✓ Column Order: Can be in any order, system matches by header name
✓ Missing Columns: Will automatically store "N/A"
✓ Duplicates: Natera IDs that already exist will be skipped
✓ Format: Save as .csv file (not .xlsx or .xls)
• Total Columns: 31 (A-AE)
• Format: Universal (works for MIBC, CRC, and all indication types)
• Special Columns: Column L (PMA AV study allocation) - CRC specific, MIBC stores "N/A"
• Editable After Upload: Notes (AD), Volume Update (AE)
• Contact: Irving Vazquez for template questions or issues
All Shipments
| Inventory Code | Site | Sample Type | Boxes / Samples | Tracking Number | Receipt Date | Status |
|---|
Freezer Map Visualization
Visual layout of freezer locations and box occupancy
Legend
Add New Samples
Option 1: Bulk Upload CSV
Upload a CSV file with your sample data. Must include: Sample ID, Donor ID, Box ID, Box Slot, Sample Type, Project, Storage Condition
Option 2: Manual Entry (Single Sample)
📄 Physical Inventory Upload Template
Download or view the standard template for uploading physical inventory samples. All uploads must follow this format.
📊 View Template in Google Sheets
View the template online with all required columns properly formatted. Make a copy to edit and fill out.
📊 Open Google Sheet Template1. Click button above to open template
2. File → Make a copy (to create your own editable version)
3. Fill out your sample data
4. File → Download → Comma Separated Values (.csv)
5. Upload the CSV in the "Add Samples" tab
⬇️ Download Blank CSV Template
Download a blank CSV template with all required column headers. Open in Excel or Google Sheets to fill out offline.
1. Click button above to download template.csv
2. Open in Excel or Google Sheets
3. Fill out your sample data
4. Save as CSV (keep the same format)
5. Upload in the "Add Samples" tab
⚠️ Required Columns
✓ Required Fields:
Sample ID- Unique identifierDonor ID- Donor identifierBox ID- Storage box identifierBox Slot- Position in box (number)Sample Type- Plasma, Buffy Coat, etc.Project- Project nameStorage Condition- Freezer locationSite Name- Bio IVT, Boca Bio, or Cap Bio
✓ Optional Fields: Inventory Code, Receipt Date, Third ID, Timepoint, Freezer Location, Notes
✓ Column Headers: Must match template (case-insensitive)
✓ Duplicates: Sample IDs that already exist will be skipped
✓ Format: Save as .csv file (not .xlsx or .xls)
• When you upload samples, shipment records are automatically created for each unique Inventory Code
• Shipment totals (boxes, samples, sample type) are calculated automatically
• If multiple sample types exist in one shipment, it will show "Multiple"
• Contact: Irving Vazquez for template questions or issues
Add cfDNA Residual Samples
Add new cfDNA residual sample records manually or via CSV upload. Only Editors and Admins can add samples.
📤 Bulk Upload via CSV
Upload a CSV file to add multiple cfDNA samples at once. The CSV must match the V1 manifest format with all 31 columns.
Required Column: Natera ID (Column A)
Note: Duplicate Natera IDs will be skipped. Missing columns will store "N/A".